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Time Accounting Procedures

San Diego Unified School District has two different time accounting procedures currently in place. Time Accounting Certification is done every six months by site and department supervisors who certify the funding sources and FTE of all employees in their site/department. Time and Effort Accounting is completed on a monthly basis for all Central Department personnel who are cofounded by federal dollars (Title I, II, III and/or IV). The flowchart below helps explain the two procedures. See below for further information on both Time Accounting Certification (TAC) and Time and Effort Reporting (TER).

flowchart

 

Time Accounting Certification

ADMINISTRATIVE CIRCULAR NO. 37:TIME ACCOUNTING CERTIFICATION(TAC)REPORT FOR SCHOOL SITES: JANUARY THROUGH DECEMBER2020Principals, Area Superintendents, Division and Department Heads

ADMINISTRATIVE CIRCULAR NO. 38: TIME ACCOUNTING CERTIFICATION(TAC)REPORT FOR CENTRAL DEPARTMENTS: JANUARY THROUGH DECEMBER2020Area Superintendents, Division and DepartmentHeads

Attachment:Example – Time Accounting Certification (TAC) Report

Time and Effort Reporting

San Diego Unified School District Time Accounting procedures were revised in May 2019, and now state that all Central Office employees funded in part by federal funds (aka co-funded) will be required to complete, sign and submit a report monthly verifying their hours worked under specific cost objectives and/or funding sources.

Federal and State regulations require the reporting of time worked for all personnel who receive payment from federal funds on a monthly basis. It is important in ensuring that federal funds are used to pay only their proportionate share of personnel costs.  Failure to complete and/or provide this documentation results in penalties that must be paid for by using a school or office’s General Funds. For additional information, please see Uniform Guidance Policies for Federal Resource Compensation (AR 3235) and current Administrative Circulars (see below).

ADMINISTRATIVE CIRCULAR NO. 39: TIME AND EFFORT REPORT PROCESS FOR CENTRAL DEPARTMENTS: 2020-21 Supervisors of Multiple Cost Objective Employees

TER Resources

SDUSD - Time and Effort Training Co-Funded all Titles CO 2020.pdf

Time and Effort Report Template with Title IV 20-21.xlsx 

 

CONTACT INFORMATION

Strategic Planning for Student Achievement 
4100 Normal St., Rm. 3126
San Diego, CA 92103

Phone (619) 725-5605
Fax (619) 725-7055