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Construction Contracts Information

Contractor Prequalification: San Diego Unified requires general contractors and electrical, mechanical and plumbing (MEP) subcontractors to submit a pre-qualification package to bid on projects over $1 million (regardless of the value of the prime and/or subcontractor’s work on the project).  For more information and a list of prequalified contractors, click here.

Contractor Registration Law: San Diego Unified may use only Department of Industrial Relations (DIR) registered contractors and subcontractors on public works, new construction, and maintenance projects. This means the law applies to all contractors and subcontractors who intend to bid or perform work on San Diego Unified projects and that the District may not accept a bid or enter into a contract for a public works project with an unregistered contractor or accept bids that include unregistered subcontractors. 

 1. More information: SB 854 Fact Sheet

 2. Link to Department of Industrial Relations (DIR) website

 3. Link to DIR Contractor Application

DVBE RequirementSDUSD requires a mandatory 3% DVBE/SDVOB participation on all publicly bid construction contracts. Click the link to view and print our Disabled Veteran Business Participation Tip Sheet.

 

Pre-Award Contracts Management & Processes

Construction Contracts

Advertising – All construction projects are advertised in the Daily Transcript on two consecutive Tuesdays. General contractors are notified of the project via fax and email the same day it is first advertised. Construction bid advertisements are also broadcast via PlanetBids. If there are any technical issues, please contact PlanetBids at 818-992-1771.

Notices of new projects are also sent out by our outreach team to small business contractors and are also announced on Karen Linehan's LinkedIn page and Alma Banuelos' Twitter page. Check-in regularly at https://www.linkedin.com/in/karenlinehan/ and @sdusd_bizoutrch.

Site Walks – SDUSD typically holds site walks on Thursdays and Fridays. Site walk attendee lists are faxed/emailed to all attendees, planholders, and planrooms and are posted on Planetbids. Site walks are mandatory for general/prime contractors, but subcontractors are highly encouraged to attend for networking purposes.

Planholders – Planholder lists are faxed/emailed upon request.

Get Plans/Specifications – Any contractor can obtain hard copy plans/specs from Crisp Imaging at 8375 Camino Santa Fe, San Diego, CA 92121. There is a refundable deposit of $200-$700 per bid set depending on the size of the project. Return bid packages to Crisp Imaging within 10 days of Final Bid Tabulation to receive deposits.

Plans/specs are also posted on PlanWell two weeks prior to bid due dates. Once on PlanWell's site, click GO under Public Planroom. In the find field, type in “SDUSD”. Click on project name link, click the + signs to expand the subfolders, click on the folders to view the document list, and click on the sheet number to open a preview. Planholder lists are self-populated via PlanWell and augmented with contractors obtaining hard copies from Crisp. Email planwell@crispimaging.com for an entire digital project ($25, plus tax) or a free set of digital specifications. 

Submit Bids –All bids must be submitted electronically via PlanetBids and are typically opened at 1:00 pm.

Bid Openings – Bids are opened two to three weeks after site walks and the date is noted in the Advertisement for Bids. (Bids for small projects may be opened as soon as one week after the site walk.)

Results – Bid results are posted on Planetbids.

Contract Award – Board approval/contract award is typically 3-4 weeks from bid opening.

Contacts:

Linda HippeContracts Administration SupervisorConstruction
Tel: 858-522-5831

Judith Stark, Construction Contracts Assistant
Tel: 858-522-5864
jstark@sandi.net  

Natalie Ethridge, Contract Specialist
Tel: 858-522-5825
 
Jennifer Almond, Contract Specialist
Tel:  858-522-5822
jalmond@sandi.net 
 
Marie Juarez, Construction Contracts Assistant
Tel: 858-522-5835
mjuarez@sandi.net
 

Professional Services

Click here to read about our professional services contracts goals and processes. 

Contacts:

John Groll, Contracts Administration Supervisor 
Tel: 858-522-5810
Fax: 619-542-5710
jgroll@sandi.net
 
Jenny Damiano, Contract Specialist
Tel: 858-522-5815 
Fax: 619-542-5715
jdamiano@sandi.net
 
Sarah Moreno, Contract Specialist
Tel: 858-522-5865
Fax: 858-522-5885
smoreno1@sandi.net
 

Post Award Contracts Management

Facilities Planning & Construction’s Contracts Management department is responsible for post-award contract requirements which include construction changes orders, task orders/notices to proceed/work authorizations for professional services, Division of State Architect documentation, insurance certificates, withholds and claims, payment processing, Notices of Completion, and administration of Architect Errors and Omissions. Post-Award Contract Management provides:

  1. Management of Post-Award Professional Services and Construction Contracts requirements
  2. Pay applications and invoice processing
  3. Change order documentation, tracking, and reporting
  4. DSA compliance and documentation
  5. Insurance document oversight
  6. Administration of material testing and inspection contracts
  7. Monetary withholds due to labor compliance, stop notices, claims, etc.
  8. Notices of completion
  9. Contract closeout

Contact:

George Harris, Director, Fiscal Controls & Information Systems 
Dir: 858-637-6269
Cell: 619-204-8604